Typically, notary seals are round or rectangular and provide the notary public’s credentials for authentication.Ī notary seal includes the important and unique information to the notary public-their name, state, commission number, and commission expiration date. Notary seals are inked rubber stamps that can come in various colors, shapes, and sizes. Often a notary will include a notary seal or raised stamp to emboss the document, which sets a notary letter format apart from standard documents. The notarized letter format can vary depending on the type of document.Įvery notarized letter, though, will contain a stamp along with the date on which the document was notarized. It’s possible that to get a notarized letter you will need to pay a fee to cover notary expenses. If the notary doesn’t witness your signature, they can’t verify the signature on the document.īear in mind that notaries are not able to provide legal advice or evaluate documents.

This must include identification containing a photograph, signature, and physical description.Īcceptable forms of ID for a notary include a driver’s license, passport, or military ID.ĭocuments must not be signed in advance, because the notary needs to watch you sign. To verify legitimate signatures, a notary public must perform a sequence of careful checks during the notarization process.Īlong with identity verification steps, they must also check for potential signs of coercion.Ī notary public must certify that all the signers understand what they are signing and that they have legal capacity to sign.įor example, if an individual is heavily medicated or not of sound mind, the notary would refuse to notarize the document.ĭuring the document notarization process, the notary will ask you to present a current identifying document to verify your identity. Identifying a fake or counterfeit ID is a crucial element of notarizing documents. This impartial witness oversees the signing of documents and confirms the authenticity of the included signatures.Ī notary public is an official trained in verifying identities, witnessing signatures, and recording the notarization process. What is a notarized letter?Ī notarized letter is a document certified by a licensed public officer (known as a notary public). Let’s look at how to write a notarized letter, together with use cases for notarized letters in your own business.

To ensure the authenticity of these types of documents, you’ll require them to be certified by a notary public. North Carolina Notary Information Webpage – Webpage full of resources for a notary public, provided and maintained by the North Carolina Secretary of State.There are often financial or legal cases in your company where you’ll need documents that are verified as official.įor example, if your business is handling a significant financial transaction, it’s essential that this is documented correctly to mitigate the risk of fraud.

North Carolina Notary Public Manual – Contains instructions on how to become a notary public, and practice like one, in North Carolina. However, remote notary acknowledgment is still prohibited at the time of this writing. North Carolina is one of the few states which offers an e-notary service that enables people to obtain notarization electronically for a digital document, in which case the acknowledgment form is unnecessary. Once the notary public has applied their signature and seal or stamp, the document is notarized. The notary public must verify the individual’s identity and confirm their intention to sign the document before filling out the acknowledgment form. A North Carolina notary acknowledgment form is used to verify signatures on a legal document.

Notarized personal letter